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Resources: Administrative info and processes

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Getting hired as a paid student

Most of our undergrads work under a Student Assistant III title. Your faculty supervisor will probably have to submit a search waiver.  They will need your SID#, email, and a current CV/résumé. Faculty:
The new ERSO Student Assistant Hire & Recruitment Module is now available on the ERSO Intranet (or directly accessed here).

Please submit all Student Assistant recruitment, hire and waiver requests electronically. For help:

CITI Training

We often do human-subjects experiments to evaluate our work. All students involved in handling data from such experiments must complete basic online CITI training. Go through the registration and login process, and then take the course “Group 2 Social Behavioral Human Research”. When you complete it, keep the email that contains the proof that you passed (a link to a PDF Certificate of Completion), and contact your faculty advisor to have your certificate added to this folder, so it can be easily located when we apply for new protocols.

Card key access to BiD Lab

You will first need to complete a bit of required safety training—the cardkey form will ask you to upload the files showing completion of these brief online modules, which you can search for here:
  • EHS 101 – Fundamentals of Laboratory Safety
  • EHS 207 – UC Berkeley Guidelines on Protecting Workers From COVID-19 (revised 7/7/21)
  • EHS 502 – Workplace Safety Program
The current Lab Safety/Orientation person for the BiD Lab is Katie Stasaski <kstats@berkeley.edu>. There is a brief orientation you’ll need to go through with them. You’ll need to attest this on your cardkey access form. Once you’ve done the above, fill out this form using the following info:
  • Unless your faculty advisor has directed otherwise, for “appointment end date” use the last day of next summer, or your graduation date, whichever is earlier
  • Unless your faculty advisor has directed otherwise, that person is also your “supervisor”
  • For “which rooms do you need access”, use “360-364 HMMB (BiD Lab)“
  • For “Lab safety contact”, use the person named above

Grant acknowledgment language

Use the following language to acknowledge support when writing papers: For work performed until June 30, 2022, under the LEARNER Lab (CELL/OPR) grant: This work was supported [in part] by grant #OPR19186 from the California Education Learning Lab (calearninglab.org), an initiative of the California Governor’s Office of Planning and Research.
  • The internal chart string for this grant is: 70283-23797-44–EHAXF
For work performed after June 30, 2022, under the LEARNER Lab (CELL/OPR) grant: This work was supported [in part] by grant #00005919 from the California Education Learning Lab (calearninglab.org), an initiative of the California Governor’s Office of Planning and Research.
  • The internal chart string for this grant is: [TBA]

Registering for conference travel

It’s often easier to get your registration and travel arrangements made directly and charged to the appropriate grant. Ask your advisor. If you are writing papers about work supported by the mastery-based learning grant, please acknowledge them using this language. Include “in part” if your work was also supported by other funds (fellowship, GSR, etc.)

Important: If your travel is related to the CELL/OPR grant

All travel that you plan to charge to this grant must be pre-approved by OPR. Contact your faculty advisor/PI for help with this. Also, because of AB1887, which prohibits state funds for traveling to states with anti-LGBTQ+ policies, the OPR grant cannot be used for research-related travel to any of the following states:
  1. Alabama
  2. Arkansas
  3. Florida
  4. Idaho
  5. Indiana
  6. Iowa
  7. Kansas
  8. Kentucky
  9. Mississippi
  10. Montana
  11. North Carolina
  12. North Dakota
  13. Ohio
  14. Oklahoma
  15. South Carolina
  16. South Dakota
  17. Tennessee
  18. Texas
  19. Utah
  20. West Virginia

Getting reimbursed for a purchase, conference travel, etc.

Follow these instructions. Supporting/identifying Students/Staff/Faculty possibly in distress